English Correspondence Letter Samples Invitation Letter
Goldrush Bank 155 Cicalengka Street, Bandung, West Java Tel: 022 7917933 January 17th, 2008
Dear Mrs. Johnson
Our records show that you have been a customer of Goldrush Bank for six months. We would like to thank you for your business by inviting you to our Anniversary party this Saturday
At this event, please accept the enclosed $15 gift certificate to use with your purchase of $50 or more at Sukaindah Department Store.
We look forward to seeing you at the party on Saturday. Please bring this invitation with you and present it at the door.
English Correspondence Letter Samples A Letter To A New Pen Pal
A letter to a new pen pal. It is very often that you have to write to make a new pen pal. Here is an example of a letter you need.
401 Joaquin Street Modesto, California 95354 January 10, 2008
Dear Devi, With this letter I would like to introduce myself to you as a new pen pal. I am eighteen years old and have just graduated from Ceres high school studies in this country are for four years ,but before entering high school I studied for eight years in elementary and junior high schools I will enter the university in a few months to prepare to be a doctor. I hope eventually to specialize in pediatrics , but other medical specialties interests me too.
My interests, besides my studies are art, music, and sports. I especially enjoy swimming, horseback riding, and skiing. It does not snow where I live, so when the skiing comes, I have to travel to the mountains, I have to travel to the mountains about two hours a way by car .
I love pets, and if I did not want to be a “human” doctor so much, I think I would study veterinary medicine. I have friendly old cat who sleeps all day. My sister Andrea has an enormous German shepherd dog. Of course, the cat and the dog do not get along at all.
I am enclosing a photograph of myself and my family. I would like to hear from you. Please write with information about yourself, your family, and life in your country. I look forward to being your pen pan and sharing some of the events in my life with you, even though it must be at such a long distance.
Your friend,
Ron
Adapted from Let’s Write English by George E. Wishon & Julia M. Burks
English Correspondence Letter Samples Order Letter
Here is an Order Letter you might need when you order goods and materials. Do not forget to clearly state the exact name of the merchandise, the price, and the amount of payment being sent.
154 Jl. Jendral Ahmad Yani Bandung, Indonesia January 5, 2008
Ms. K. Hutchinson Beller Company, Inc. 424 Park Avenue New York, New York 10021
Dear Ms. Hutchinson :
Thank you for sending your catalog so promptly. It arrived within a few days of my request. Please send me the following items by parcel post : 1 copy Emmet and Mullen, High School Algebra @ $7.50 $ 7.50 25 copies Pinehurst, Plane Geometry @ $8.75 $ 218.75 Total $ 226.25 I am enclosing a money order for 226.25. If there are additional charges, please let me know. Please mail the books to the address given above.
Very truly yours,
Asep Sunandar (Adapted from Let’s Write English by George E. Wishon & Julia M. Burks)
English Correspondence Letter Samples Letter of Request
If you need to write a letter of request ( asking for information or advice ), you can check the Letter of Request below :
Jl. Sukaindah no. 5 Bandung, Indonesia January 5, 2008
Matthew-Nessen Publishing Company 139 West 50th Street New York, New York 10020 USA
Dear Sir/Madam:
A recent notice in Education News indicated that your firm has established a textbook division. If you plan to publish elementary schoolbooks dealing with geography, I would be interested in having my name placed on your mailing list for catalogs and for notices of other educational materials.
Sincerely yours,
Mumun Komalasari (Adapted from Let’s Write English by George E. Wishon & Julia M. Burks)
English Correspondence Letter Samples Lay-off Letter
Sekemerak Street no.1 Bojongkoneng Bandung Tel:08133335555
January 20th, 2008
Alam Irwanto Cimuncang Street no. 111 Bandung
Dear Mr Irwanto, As you know, the recent arsons have had a big impact on our business. Our sales have dropped 50 percent in the last nine months. Though we do not expect this to be a long-term concern for our business, we don't expect sales to return to normal until next year when the government opens Visit Indonesia Year 2009.
Due to the loss in business we regret to inform you that we are laying-off all of our waiters and waitresses for this year. You are entitled to two week's severence pay, which will be paid in full on your next paycheck. Please come in for any scheduled shifts next week.
Thank you for your hard work and dedication at Berkah Restaurant. Please apply again for our next year.
English Correspondence Letter Samples Application Letter 1
Jl. Siput no. 5 Kayuringin Bekasi Jawa Barat, Indonesia
Human Resources Department Carnival Cruise Line Jakarta, Indonesia
Dear Sirs, I am writing to inquire whether your company will have any available position to be opened in the near future which is in line with my skill and educational background. I am 23 years old and graduated from University of Indonesia majoring in Information Technology. My working experiences are System Manager at Bandung University of Computer in Bandung for one year. I am confident that I will perform a job which will meet your standard. For further information, I attached my CV and Reference. I would be grateful if you could give me an opportunity for interview at anytime available. Thank you for considering this application and I am looking forward to hearing from you.
When writing apology letters, acknowledge the nature of the complaint and its impact upon the individual.
Briefly explain your perspective on the situation.
Express your understanding of the situation. Empathize with the individual's concerns.
Give some specific statements regarding the situation. This will show the reader that you really understand the matter at hand.
Detail the positive actions you have taken to resolve the situation at hand. If necessary provide a date or time of resolution.
Provide a brief, concise overview of the situation. Include any explanations or reasons that may provide a better understanding to the individual.
Assure the reader that you have taken the necessary steps to ensure there is no reoccurrence of the situation.
Here is an example:
Dear Mr Al Capone,
Our merchandise is easy enough to replace, but your time and faith in us isn’t. We apologize for your recent experience with the shipment of Tommy guns and we’ll do our best to satisfy you on all counts.
We’ve received a number of complaints from other businesses on this same model. After speaking with the manufacturer, we’ve isolated the problem. We’re prepared to take the guns back and replace it with new units. We apologize for the inconvenience and hope that this solution is satisfactory.
Jln Siput 3 No. 34, Kayu Ringin – Bekasi Selatan 17144
Bekasi, December 22th, 2010
PT. PUPUK SRIWIDJAJA
Attn : HR DEPARTMENT
Dear Sir/Madam
Knowing that your company is the biggest one and most famous one in Indonesia, and now you needs any new worker. Taking this opportunity, I encourage myself to apply for Engineer which I might usefully fill.
I am single man of 23 years old, within good health. I received my education at Technology Information of Jakarta (Technology Information of GUNADARMA University), Program System Information and graduated in June 2010. I have passed my study with GPA 3.32. My minithesis is “Analisis Penambahan Jumlah Mesin Untuk Meningkatkan Hasil Produksi Dengan Menggunakan Metode Basis Data.I have a good interpersonal skill, strong will, highly self-motivated and analytical skill. I am also a hard worker, am easy to adaptation to new environment and am able to work under pressure both in team and as an individual. If I join in your company I will be willing to be placed throughout Indonesia. In support of my ability, I am familiar with computer software such as Windows application for MS Office (Word, Excel, Visio, and Power Point), System Computer and Database SQL.
I am aware that not all of my qualification and experience fulfill the requirement, but it would be a great blessing for me if you give me a chance to be a part of your company, I shall give you mybest services. I shall be pleased to furnish you with further information in an interview that you may find necessary and trust that I may be given. Please do not hesitate to contact me and I look forward to hearing from you.
Rode Runner Industries 6666 Second Street Ewan City, AZ 85245
Please refer to this order as “purchase order #666-0555-066”. If this order cannot be processed as requested, please contact me at 666-6666 at your earliest convenience.
TYPE 3 CONDITIONAL SENTENCES 1. Form In a Type 3 conditional sentence, the tense in the 'if' clause is the past perfect, and the tense in the main clause is the perfect conditional: 'IF' CLAUSE MAIN CLAUSE If + past perfect If it had rained If you had worked harder Perfect conditional you would have got wet you would have passed the exam. Perfect conditional - form The perfect conditional of any verb is composed of two elements: would + the perfect infinitive of the main verb (=have + past participle): Subject would perfect infinitive He They would would have gone... have stayed... Affirmative I would have believed ... Negative She wouldn't have given... Interrogative Would you have left...? Interrogative negative Wouldn't he have been...? Example: to go, Past conditional Affirmative Negative Interrogative I would have gone I wouldn't have gone Would I have gone? You would have gone You wouldn't have gone Would you have gone? He would have gone She wouldn't have gone Would it have gone? We would have gone We wouldn't have gone Would we have gone? You would have gone You wouldn't have gone Would you have gone? They would have gone They wouldn't have gone Would they have gone? In these sentences, the time is past, and the situation is contrary to reality. The facts they are based on are the opposite of what is expressed. Type 3 conditional sentences, are truly hypothetical or unreal, because it is now too late for the condition or its result to exist. There is always an unspoken "but..." phrase: • If I had worked harder I would have passed the exam (but I didn't work hard, and I didn't pass the exam). • If I'd known you were coming I'd have baked a cake (but I didn't know, and I haven't baked a cake). NOTE: Both would and had can be contracted to 'd, which can be confusing. Remember that you NEVER use would in the IF-clause, so in the example above, "If I'd known" must be "If I had known", and "I'd have baked" must be "I would have baked.." Examples: a. If I'd known you were in hospital, I would have visited you. b. I would have bought you a present if I'd known it was your birthday. c. If they'd had a better goalkeeper they wouldn't have lost the game. d. If you had told me you were on the Internet, I'd have sent you an e-mail. e. Would you have bought an elephant if you'd known how much they eat?
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TYPE 2 CONDITIONAL SENTENCES 1. Form In a Type 2 conditional sentence, the tense in the 'if' clause is the simple past, and the tense in the main clause is the present conditional: 'IF' CLAUSE MAIN CLAUSE If + simple past If it rained If you went to bed earlier Present conditional you would get wet you wouldn't be so tired. Present conditional, form The present conditional of any verb is composed of two parts - the modal auxiliary would + the infinitive of the main verb (without 'to'.) Subject would infinitive without to She would learn Affirmative I would go Negative I wouldn't ask Interrogative Would she come? Interrogative negative Wouldn't they accept? Would: Contractions of would In spoken English, would is contracted to 'd. I'd We'd you'd you'd he'd, she'd they'd The negative contraction = wouldn't. Example: to accept, Present conditional Affirmative Negative Interrogative I would accept I wouldn't accept Would I accept? You would accept You wouldn't accept Would you accept? He would accept She wouldn't accept Would he accept? We would accept We wouldn't accept Would we accept? You would accept You wouldn't accept Would you accept? They would accept They wouldn't accept Would they accept? 2. Function In these sentences, the time is now or any time, and the situation is unreal. They are not based on fact, and they refer to an unlikely or hypothetical condition and its probable result. The use of the past tense after 'if' indicates unreality. We can nearly always add a phrase starting with "but", that expresses the real situation: • If the weather wasn't so bad, we would go to the park (...but it is bad, so we can't go) • If I was the Queen of England, I would give everyone £100. (...but I'm not, so I won't) Examples of use: 1. To make a statement about something that is not real at present, but is possible: I would visit her if I had time. (= I haven't got time but I might have some time) 2. To make a statement about a situation that is not real now and never could be real: If I were you, I'd give up smoking (but I could never be you) Examples: a. If I was a plant, I would love the rain. b. If you really loved me, you would buy me a diamond ring. c. If I knew where she lived, I would go and see her. d. You wouldn't need to read this if you understood English grammar. e. Would he go to the concert if I gave him a ticket? f. They wouldn't invite her if they didn't like her g. We would be able to buy a larger house if we had more money NOTE: It is correct, and very common, to say "If I were" instead of "If I was".
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Source: English for The SLTA-Structure Reference Book II & III, Departemen Pendidikan dan Kebudayaan.
A conditional sentence is a complex sentence expressing a result which is expected from a condition. The condition is stated in a clause which generally begins with the word (/, and the result is expressed in the main clause. The result expected can be real or unreal.
Conditional Sentences with If.
Frame 1: Affirmative Main Clause
MAIN CLAUSE CONDITIONAL CLAUSE
SUBJECT
PREDICATE
IF
SUBJECT
PREDICATE
WILL/ WOULD/ WOULD HAVE ETC,
VERB
OBJECT, ETC.
VERB
OBJECT, ETC.
1
I
will
go
if
he
gives
me the money.
2
He
can
pass
the exam
if
he
studies
hard.
3
She
may
come
if
she
isn’t
ill.
4
I
would
go
if
he
gave
me the money.
5
He
should
pass
the exam
if
he
studied
hard.
6
She
might
come
if
she
weren’t
ill.
7
I
would have
gone
if
he
had given
me the money.
8
He
could have
passed
the exam
if
he
had studied
hard.
9
She
might have
come
if
she
hadn’t been
ill.
1. There are three important types of conditional sentences:
a). Future conditional sentences
b). Present conditional sentences
c). Past conditional sentences
a) A future conditional sentence expresses that something mentioned in the if – clause will probably happen or is likely to happen in the present or in the future.
b) A present conditional sentence expresses that something mentioned in the if – clause is unreal or contrary to the fact of the present.
c) A past conditional sentence also states a contrary – to – the -fact condition. It expresses that something mentioned in the if- clause did not occur in the past.
a) In the future conditional sentence the main clause uses will, can, must, may, to be going to. have to, expect to, plus the first form of a verb. The verb in the conditional clause is in the present tense. See sentences 1, 2 and 3 in the frame.
b) In the present conditional sentence the main clause uses would, could, might, was going to, expected to, plus the first form of a verb. The verb in the conditional clause is in the past tense. See sentences 4, 5 and 6 in the frame.
c) In the past conditional sentence the main clause uses would have, could have, might have, plus the third form of a verb. The verb in the conditional clause is in the past perfect tense. See sentences 7, 8 and 9 in the frame. The contracted forms would’ve, could’ve, etc. are often used instead of would have, could have, etc.
2. When the verb in the present conditional sentence is be, were is commonly used for all persons. See sentence 6 in the frame.
Other examples:
(1) I might come if I weren ‘t ill.
(2) You could go if she were here.
(3) They would study if they were students.
3. The verb form used in the contrary – to – fact condition is also called subjunctive.
The conditional clause can follow or precede the main clause.
Examples:
(1) He will come if he gets a car.
(2) I would go if he gave me the book.
(3) We could have invited her if she had been here. or:
(1) If he gets a car, he will come.
(2) If he gave me the book, / would go.
(3) If she had been here, we could have invited her.
4. When the conditional clause precedes the main clause, it is often separated from the main clause by a comma (,).
5. The main clause can be in the affirmative, interrogative (question); or negative form. All the sentences in the above frame have affirmative main clauses. The conditional clause can be affirmative (sentences 1, 2, 4, 5, 7, 8 or negative (sentences 3, 6, 9).
